Session #1


For Members included in Session #1
Session #1 Concert is Tuesday 6/7 at Main Beach. Rehearsals are as follows:

• Tuesday 5/3
• Tuesday 5/10
• Tuesday 5/17
• Tuesday 5/24
• Tuesday 5/31

Marty will be distributing new music at first couple rehearsals.

Our Covid Safety protocols at his time are 3 ft spacing between musicians, towels or pads on floor for moisture (spit valves). Face masks and bell covers are optional.

Notes


CRYSTAL LAKE COMMUNITY BAND
COVID-19 SAFETY PLAN
OCTOBER 2021


The Crystal Lake Community Band (CLCB) has developed the following written Covid-19 Safety Plan for implementation at Tuesday night rehearsals at Cary-Grove High School band room as part of their Facility Rental Application. All items addressed in this Plan are in compliance with applicable public health guidance and District #155 rules and policies related to health and safety. This Plan may need to be updated at any time as necessary to reflect changes in subsequent guidance from state, local or federal officials.

Self Certification Process
All members of CLCB attending rehearsals will enter Cary-Grove High School through the main entrance and stop at the screening table located in the school Lobby outside the band room. There will be an authorized CLCB member at the table to screen each person before they enter the band room. Each person will answer several questions (refer to attachment A), self-certifying that he/she does not have a temperature or any known symptoms of Covid-19.

All CLCB members have been advised to stay home from rehearsals if they are not feeling well and/or are experiencing any Covid-19 related symptoms.

Capacity/Social Distancing/PPE
The following protocols are in compliance with Illinois Department of Public Health guidelines, based on the latest science from current aerosol studies and best practices for preventing Covid-19 transmission among those engaged in playing musical instruments.
A maximum of 60 musicians will be allowed in the band room for each rehearsal in order to maintain a minimum physical distance of 3 feet between each musician while playing, regardless of vaccination status. Each musician will use individual music stands and music folders to accommodate this distance.
CLCB members will be required to wear face masks in all areas of the school building regardless of vaccination status. Once seated in the band room, musicians playing woodwind or brass instruments will pull down their mask while playing the instrument, then replace the mask over their nose and mouth when not playing during long rest measures and in between rehearsal songs. All instruments will be required to use bell covers. Percussionists will wear their face masks for the duration of the rehearsal.
At each rehearsal, CLCB will rehearse for 50 minutes, then take a 10 minute break for members to leave band room to use restrooms and to allow for appropriate air exchange. All members will wear face masks and maintain 6 feet social distancing during break. Band will then resume after break and rehearse for another 50 minutes.

Hygiene/Disinfecting/Handwashing
Alcohol based hand sanitizer will be available for each person’s use prior to rehearsal before entering the band room, and after rehearsal as they exit the building.
Condensation from brass instruments should not drip on floor. Musicians will use an absorbent towel or puppy pad to catch condensation and will properly store used towel or dispose of the pad after each rehearsal.
Disinfectant wipes will be available in band room for each person’s use to disinfect individual music stands before and after use.

Contact Tracing
CLCB will maintain a permanent seating chart document of all members by section, to use as reference if needed for contact tracing. CLCB will also maintain attendance record documents for each rehearsal. Per IDPH music guidelines, for purposes of determining notification or possible quarantine after exposure to a confirmed case, close contacts are defined as those within 6 feet when unmasked.
CLCB agrees it will be responsible for all necessary contact tracing and will coordinate with the McHenry County Health Department as required if a rehearsal participant has a positive or suspected case of Covid-19. CLCB Primary Contact for coordinating and conducting contact tracing will be the Band Manager:
Susan Sijersen info@clcb.org or use the secured directory for direct email / phone.
Any CLCB member who has a confirmed positive case or a possible exposure to Covid-19 will notify the Band Manager immediately. The Band Manager will discuss with the member the circumstances and applicable timeline in order to determine if there was any risk of exposure to other band members within close contact (as defined above). If it is determined there was a potential exposure, the Band Manager will contact the applicable band members to notify them.

Notes


F U N D R A I S I N G

SCRIP Site ShopWithScrip Site
SCRIP Site Scrip Order Form
SCRIPT Presentation SCRIP Fundraising Presentation

WHY FUNDRAISING?
• The Crystal Lake Community Band currently raises all of its own operating income
• We pay for director fees, space rental (performance and rehearsal), music, equipment, insurance, and student grants.
• We do this through member fees, concert ticket sales, grants, donations and fund raising. Fund raising a is an essential portion of our annual budget!

People in the band are familiar with the Scrip concept because of our previous participation in Manna gift cards.
• Scrip is an easy to use, low cost, and low maintenance way to raise funds.
• Band members are not required to sell anything. Families can help the band raise money by paying for everyday purchases using gift cards in place of cash, checks and credit cards.
• The effort to collect money from the purchase of the cards is minimal, meaning that it is a sustainable source of income.